Why is electronic document management essential to your business?
More Productive Work Environment
A typical employee spends about 40% of his time looking for information locked in filing cabinets. With an electronic document management system, your employees will be able to retrieve documents in seconds using quick web-like searches. No time wasted searching through piles of paper in random file cabinets around your facility.
Comply with Federal Laws
Did you know that fines for record-keeping infractions can cost tens of thousands of dollars? Having all of your documents in one, easily accessible place can be very beneficial when it comes to government audits and compliance with federal laws.
Securely Backup Documents
More than 70% of today’s businesses would fail within three weeks if they suffered a catastrophic loss of paper-based records due to fire or flood. Because your documents are stored online and backed up on our servers, you will never have to worry about losing them due to flood or fire.
You also have the ability to restrict access based on login information and IP address. This ensures that data is not shared with anyone who does not have permission.
Better Customer Service
Large organizations lose a document every 12 seconds. Without the hassle of searching through stacks of paper, information will be easier to find. This allows customer service response times to be much faster.
It costs valuable money to pay for storage space and materials. Each four-drawer file cabinet holds an average of 11,000 documents, takes up 9 square feet of floor space and costs $1,500 per year. Maintaining those paper files can become very expensive as companies grow. None of this will be a problem with our fixed cost per month, no matter how much you scan.
Not only is electronic document management great for your business, it’s also great for the environment. By going paperless, your company can reduce its waste!