What is electronic document management?
In the United States, businesses spend more than $120 billion a year on printed forms, most of which are outdated in just three months. Electronic document management is an easy alternative to paper filing systems. Every business, no matter how small, needs a way to manage their records. Paper filing systems take up large amounts of space, are difficult to search through, and can become expensive to upkeep. By switching to an electronic document management system, you can save time, money, and hassle.
Our electronic document management system, the MacroFile, turns your paper records into searchable and editable PDF files. All you have to do is scan the document! You can then access your documents from any secure browser. It’s as easy as…
Why is electronic document management right for you?
More Productive Work Environment
A typical employee spends about 40% of his time looking for information locked in filing cabinets. With an electronic document management system, your employees will be able to retrieve documents in seconds. They can use keywords for quick searches, and there’s no need to get up from their desks to search through piles of paper documents.
Comply with Federal Laws
Fines for infractions can cost tens of thousands of dollars. Having all of your documents in one, easily accessible place can be very beneficial when it comes to government audits and compliance with federal laws.
Securely Backup Documents
More than 70% of today’s businesses would fail within three weeks if they suffered a catastrophic loss of paper-based records due to fire or flood. Because your documents are stored online and backed up on our servers, you will never have to worry about losing them due to flood or fire.
You also have the ability to restrict access based on login information and IP address. This ensures that data is not shared with anyone who does not have permission.
Better Customer Service
Large organizations lose a document every 12 seconds. Without the hassle of searching through stacks of paper, information will be easier to find. This allows customer service response times to be much faster.
It costs valuable money to pay for storage space and materials. Each four-drawer file cabinet holds an average of 11,000 documents, takes up 9 square feet of floor space and costs $1,500 per year. Maintaining those paper files can become very expensive as companies grow. None of this will be a problem with our fixed cost per month, no matter how much you scan.
Not only is electronic document management great for your business, it’s also great for the environment. By going paperless, your company can reduce its waste!