As an auto dealer, you have hundreds of thousands of documents to keep track of every day. You have specific office needs and regulations to adhere to. Macrosmith has applications and solutions designed just for you!
How will Macrosmith make your life simpler?
- Having all of your data in one easily accessible place makes manufacturer audits more efficient
- Store, retrieve, print and forward documents in seconds
- Access your system 24/7
- Easy to use system will eliminate employee frustrations
- Keep track of which documents have been scanned or not on any given day
- No need to search through paper files, print customer paperwork with the click of a button
- We securely backup your data so you don’t have to
Who are we integrated with?
What can we store for you?
- Parts Invoices
- Deal Jackets
- Repair Orders
- End of month accounting reports
- RMV/DMV documentation
- Signature pages
- Dead Deals
- Inspection Forms
- Warranty Acceptance
- Towing documents
- Authorization Documents
- Final print out & payment
Laws and Regulations for Auto Dealers
When paper documents get lost in the shuffle it can result in some hefty fines for auto dealers. Electronic document management is permitted by the federal government and can help you to adhere to important laws and audit procedures. Macrosmith can help make sure your business stays in compliance and doesn’t have to pay expensive fines.
Here is a short list of regulations we can help you adhere to:
Gramm-Leach-Bliley Act: Also know as the “Financial Modernization Act of 1999,” this law states that auto dealers must protect consumer’s financial data. The act includes the Safe Guard Rules, which mandates the protection of all consumer information. Fines can be extremely costly, reaching up to $100,000 per violation. We promise that your data will be kept secure from hackers on our servers. You can also restrict access so only those who need to view protected information can see it.
Records Retention: This regulation states that auto dealers must save certain information for a number of years. We can helps you to ensure that the data from your paperwork is not destroyed in natural disaster or lost in day to day clutter.
Disposal Rule: The Disposal Rule states that documents containing protected consumer data must be properly disposed of, so that data is not accessed by unauthorized parties. By storing your documents online, you are able to shred and dispose of paper that contains confidential information with the piece of mind that that data is safe and secure in our repositories.
For a more detailed list of requirements for auto dealers, you can visit Auto Dealer Monthly’s article on laws, rules, and regulations.